Most of us can’t avoid meetings at work, but we can take steps to eliminate the needless ones and make the remaining more efficient. The key to making meetings productive rather than destructive is design thinking, according to Maya Bernstein and Rae Ringel, consultants working at the Georgetown University Institute for Transformational Leadership.
“People who have applied this design process to their meetings tell us that it has radically affected both the efficacy of those gatherings, and the attitude people in their organizations have about them,” write Bernstein and Ringel in their Harvard Business Review article.
Making this work involves four key steps: developing empathy for the people the meeting will impact, setting a frame for the meeting’s purpose and outcomes, thoughtfully designing the agenda, and test-driving the meeting with users. While these steps may seem onerous for every meeting, Bernstein and Ringel argue that the small investment in upfront planning is a significant time saver overall – and it gets easier every time.
Read this article for their tips.
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